Getting started

Benefits of Uploading invoices

Technical and content requirements for CSV

Technical and content requirements for XLSX

Invoice Creation with CSV

Step 1 - Example invoice

Step 2 - Create CSV export

Step 3 - Routing data

Step 4 - Generate the CSV file

Editing CSV files with MS Excel

Transmitting CSV invoices

Invoice Creation with XLSX

Error handling for CSV

Routing triple is faulty

Invoice number has already been used

Content errors

Error in file formatting - Format setting

Error in the file structure

Order is not valid

Shipping notification was not created

Errors detected by the customer

Error handling for XLSX

Archive rules

Getting started

SupplyOn eInvoicing enables you to generate invoices and other financial documents such as credit notes, etc. in your system as CSVs or XLSX and upload them conveniently via data upload. The prerequisite is that the CSV file or XLSX meets certain content and format requirements.

Your job:
Your customer has asked you to send their invoices via SupplyOn eInvoicing. Do you issue more than 100 invoices per month and are familiar with the CSV or XLSX format?

Our solution:
With the 'Upload CSV or XLSX file' function, you can upload several invoices to SupplyOn in one-step and send them to your customer.

For a first overview, watch the 2-minute video

eInvoice im CSV- oder XLSX-Format hochladen

What are the next steps?

Open the SupplyOn / AirSupply user interface
Click on eInvoicing (new)
Create an invoice from a billable item
Fill in the invoice with all mandatory information and check your entry so that the invoice is saved in "Ready to send" status.
Download the invoice as CSV or XLSX file.
Hand over the CSV or XLSX file to your IT.
Your IT creates the CSV or XLSX export from your invoice system based on the format description, CSV or XLSX Guide and your sample invoices.
You test uploading CSV or XLSX files with just a few invoices and check the invoice data in the user interface.
You can transfer verified invoice data to your customers.

Note: We advise you to create a sample invoice for each customer / country / invoice type. Thus you receive an example file with your invoice data for each customer / country request / invoice type.

Example for an generic sample invoice (Please login with your SupplyOn account).