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Getting started
Benefits of Uploading invoices
Technical and content requirements for CSV
Technical and content requirements for XLSX
Invoice Creation with CSV
Step 1 - Example invoice
Step 2 - Create CSV export
Step 3 - Routing data
Step 4 - Generate the CSV file
Editing CSV files with MS Excel
Transmitting CSV invoices
Invoice Creation with XLSX
Error handling for CSV
Routing triple is faulty
Invoice number has already been used
Content errors
Error in file formatting - Format setting
Error in the file structure
Order is not valid
Shipping notification was not created
Errors detected by the customer
Error handling for XLSX
Archive rules
Getting started
SupplyOn eInvoicing enables you to generate invoices and other financial documents such as credit notes, etc. in your system as CSVs or XLSX and upload them conveniently via data upload. The prerequisite is that the CSV file or XLSX meets certain content and format requirements.
Your job:
Your customer has asked you to send their invoices via SupplyOn eInvoicing. Do you issue more than 100 invoices per month and are familiar with the CSV or XLSX format?
Our solution:
With the 'Upload CSV or XLSX file' function, you can upload several invoices to SupplyOn in one-step and send them to your customer.
For a first overview, watch the 2-minute video
eInvoice CSV and XLSX Upload
What are the next steps?
Open the SupplyOn / AirSupply user interface
Click on eInvoicing (new)
Create an invoice from a billable item
Fill in the invoice with all mandatory information and check your entry so that the invoice is saved in "Ready to send" status.
Download the invoice as CSV or XLSX file.
Hand over the CSV or XLSX file to your IT.
Your IT creates the CSV or XLSX export from your invoice system based on the format description, CSV or XLSX Guide and your sample invoices.
You test uploading CSV or XLSX files with just a few invoices and check the invoice data in the user interface.
You can transfer verified invoice data to your customers.
Note: We advise you to create a sample invoice for each customer / country / invoice type. Thus you receive an example file with your invoice data for each customer / country request / invoice type.
Example for an generic sample invoice (Please login with your SupplyOn account).